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Conference Organizer

Instructions for Oral Presentations

With the CPV-17 conference getting closer, we would like to give you instructions on how to prepare and upload your oral presentation.

We will provide an Online Conference Platform where all presentations will be streamed at the time and date given in the detailed conference program, followed by a live Q&A session that you are asked to join online in order to answer questions from attendees. Please note that giving your presentation live online will not be possible for technical reasons. After the conference, the sessions will be available for streaming-on-demand on both the Online Conference Platform and the Internal Area on the website (for registered participants only).

We strongly encourage you to be logged in and to be available during the session when your presentation is scheduled for broadcast, since there will be a live Q&A opportunity afterwards. You will receive further instructions on this in due time. In case you (or a co-author) are unable to be present during the presentation and Q&A, please let us know well in advance.

 

(Please note that presentation instructions for extended orals and keynotes deviate from the information given above; those speakers will receive separate instructions via email).

 

Instructions for video and PDF files:

  • The video should be in mp4 format and not be longer than 11 minutes.
  • Start the presentation with a short introduction of yourself.
  • We recommend making your video by recording your ppt slides together with audio explanations, using PowerPoint (Microsoft Office) to record your speech. Additionally, you have the option to use your webcam and add a recording of yourself in the lower-right corner of your presentation. Please find an Office tutorial here.
  • If you are more familiar with other video recording tools, you are of course welcome to use those to create the mp4 file.
  • You are welcome also to upload the PDF version of the ppt slides you have used in your video presentation; it will be made available in the Internal Area of the website to participants only.
  • We recommend that you not include your email address in the PDF file to prevent unsolicited emails.

 

Presentation upload:

  • All presentations must be pre-recorded and uploaded as video files (mp4) plus, optionally, the PDF file, by Monday, March 29 at the latest.
  • Once the presentation upload is open, you will receive a personal upload link by email.
  • Please note that consent for publication for both the video presentation (and the optional pdf slides) must be given during the upload.

 

Q&A session:

  • You must be available for questions from attendees during the live Q&A session (about 4 min per speaker). You will receive a login link and further instructions by email prior to the conference start.
  • Please find the exact time of your presentation’s Q&A session in the online program. Please note that all times are shown in Central European Summer Time (CEST).
  • For planning reasons: In case the presentation and Q&A will not be held by the main author of the paper, please let us know well in advance.
    Please also let us know if neither you nor any of your co-authors are able to attend the conference. This will help us to adjust the program accordingly.

 

On-demand availability of content after the conference:

After the conference, the presentations and Q&A sessions will be available for streaming-on-demand on the Online Conference Platform for several weeks. This content and the PDF files will also be available in the Internal Area of the conference website for a longer time.

 

Imprint & Data Protection

Imprint >>

 

PSE Data Protection Policy >>

Dates and Deadlines

Deadline of full papers: April 23, 2021
CPV-17: April 12-14, 2021
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